The 8th Day of CropTrak – Using Binders with Worklists

When you think of Binders, you think of 3-ring binders packed full of paperwork. That is why we named our form-binding function a BINDER. It takes forms that belong to a single workflow, like contracting, and keeps all of them “grouped” into a single binder. You no longer have to hunt for all the forms you need – just organize them in a binder.

Just as there might be reasons for keeping some forms together, there may also be reasons for NOT keeping them in a binder. So here are some things to consider for using binders:

DO use binders to group multiple forms that are part of the same workflow. This ensures the TASK-BASED data is all in one location

DO use more than one binder if it makes sense for your workflows, business rules, and operational processes.

DO NOT use binders to group all your forms for the entire season. Putting too many forms in one binder is like taking everything on the top of your desk and shoving it into a drawer. It might have cleaned your desk off, but the information is no better organized for easier access than when it was lying on your desk

Looking forward to 2021, worklists and binders will get a BOOST when we release our FORM WIZARD technology. If your workflows are too complicated for forms, worklists, and binders alone but you still want to keep things easy for users – keep an eye out for WIZARDS. This technology will provide an easy user interface for complex data collection workflows that will walk your users through the data collection process ensuring access to the right form, right asset, and right tasks in the simplest way possible.

With so many ways to organize, automate, and manage work in CropTrak, you may want some guidance on what is best for your operation. We are always here to help. So, feel free to contact us to learn more about how our newest features can help improve your future seasons.

Click here for more information on using Binders with Worklists.

Click here for more information on creating Binder Templates in Worklists.

The 7th Day of CropTrak – Spray Activities

Spray activities are important to all our customers.

Customers can now use Croptrak to easily complete those records. They are also still able to take advantage of the extensive label library that our integration with CDMS provides. Take a look at what has changed in our latest release (spray option required): 

You no longer have to use a separate module for spray records.

  • The new implementation places spray activities in an easy to access interface saving you time in planning for and doing the work.
  • Reporting and analysis are much easier through preconfigured reporting views.

Label checks provide you with important information, but don’t prevent you from making important decisions. 

  • Your team has the experience and expertise so our platform provides you with information to help you make the best decisions for your operation with minimal interference.

Tank mixes can be saved and reused – build it once, use it many times. 

  • Save time and effort by making tank mixes that are regular and recurring activities so you can spend less time planning and more time doing. 

Spray data is now integrated in Infoviews. 

  • Readily accessible on our iPad version or the web, Infoviews can be integrated with your business rules to provide near real-time decision-making and monitoring. Know when fields are safe to enter, report on PHI and REI expirations, and more. 

Our spray activities continue to support existing features too: 

  • Add your specific form to capture any additional information your operation needs.

As always, our platform provides flexibility to make sure your processes can be implemented for the way you work.  

  • Preconfigured reports that meet or exceed your state’s regulatory compliance requirements for application notification, worker protection and more. 

Click here for more information on integrating Spray Activities with CropTrak.

The 6th Day of CropTrak – Done/Not Done Status on Forms

We’ve talked about worklists and how they can track and manage tasks, but they also have features that make it easy to know if something is partially done, or all done, based on your process and our Infoview features. 

In earlier versions of Infoviews, a complex calculation would need to be done in a USER DEFINED FORMULA in order to check for status. Since this was a common thing our customers needed to do, we created several functions in the Infoview to help you do this more easily. Infoviews have support for the DATA ENTRY MONITOR function which can let you know if a form has been filled out within a specific time period. But we also have a GLOBAL FORMULA for DONE/NOT DONE that can check specific form items. 

Infoviews can also access WEATHER information (weather option required) and spray activity information (CDMS option required). The GLOBAL FORMULAS provide many features that can help you in monitoring activities and when needed, the USER DEFINED FORMULA supports direct querying of data on the mobile device. 

  • The GREAT THING – Monitoring status has never been easier 
  • The GREATER THING Infoviews are continuously being updated to add more power, flexibility and analysis. When combined with our Tableau reporting workflows, CropTrak can provide full reporting and analytics capabilities. 

Click here for more information on Infoviews and the Done/Not Done global formula.

The 5th Day of CropTrak – New Features in Infoviews

Infoviews were released in CropTrak several years ago. But as we looked at ways to make workflows more efficient, we found ways to use Infoviews to do more than just display information and perform complex calculations for you. 

In fact, we found ways to utilize Infoviews in the creation of our new Worklists feature that can greatly simplify the user experience in the field. But other ways that Infoviews can help your operations that you might not know about include: 

  1. Create a dynamic picklist using information you collect on a form – Click here for more information. 
  2. Create a custom report and publish to the web – Click here for more information.
  3. Create business rules that will make visual indicators on a map, in thInfoview or even in a worklist – Click here for more information.
  4. Create a Worklist – Click here for more information.

The GREAT THING – Infoviews continue to evolve into a powerful engine that can do a lot of great things 

The GREATER THING – Coming in 2021 is an updated interface on the web for easier editing of Infoviews. 

The 4th Day of CropTrak – QR to Form Technology

Workflows can be problematic in the field where connectivity is an issue. At CropTrak, we found a way to help overcome this challenge by using familiar technology in new and innovative ways. We released this capability earlier this year but we want to make sure you know about it and how it can benefit your operation.

It works by embedding data from a form into a QR code. The QR code can then be printed, emailed and even sent by text message. Once the QR code gets to the next step in your workflow, the QR code can be scanned – which will AUTOMATICALLY open the designated form, fill it out and wait for the receiver to enter any new information. All data is encrypted in the QR code, saved in your database, and once synced – available to your entire operation of authorized users.

Scan and save – it’s that simple.

Click here for more information on generating and using QR codes in CropTrak.